Virtual data rooms (VDRs) are secure online environments that allow huge volumes of confidential data to be shared outside of the firewall of a company. VDRs aid due diligence in M&A deals, bankruptcy, litigation Audits, fundraising, in any scenario where external parties need to review sensitive information about the company.

The ease of use of a VDR can determine the success or failure of the deal for all parties. If the system has steep learning curves then it’s going to be more cumbersome for participants to upload and save files and slowing progress and potentially delaying negotiations.

A VDR must be efficiently organized for effective collaboration and easy access. A proper organization of documents in folders and tags will allow users to find information quickly and effectively. In addition, using features such as real-time commenting and annotations can increase the speed of discussions.

The most effective VDRs allow administrators to define document permissions, right down to level of the file. This includes features such as redaction, which blacks out areas of a file so that personally-identifiable information remains private. Furthermore, the most secure VDRs come with security certifications like ISO 27001, SOC 1/2/3, GDPR and HIPAA. They will also support different formats and be cross-platform compatible. This allows users to work with a variety of devices and platforms.

virtual data room