The advantages of portals for board members go beyond digitizing paper documents. They make it easy for directors to prepare for meetings, manage their tasks and work with fellow members and help them uphold and improve governance in specific ways.

If a director receives an email from the company secretary, informing her that the https://boardrights.com/5-major-benefits-of-board-portals-you-should-know/ board’s documents are available on the portal, she can spend time reviewing the documents over the weekend or on a Tuesday afternoon, to be ahead of agenda and take notes on the most important issues or questions. She can also use the portal’s live analytics to see how directors are using the material prior to the meeting and also to determine how much time they’re spending on each piece of paper or section.

This is particularly beneficial directors with a hectic schedule who have limited time available to dedicate to the board. A well-designed portal can be accessed from any device, at any time. And, because most board members are already using the devices they’re used to in order to access other online services and applications, it doesn’t require a significant amount of knowledge to navigate.

When you are evaluating different vendors take into consideration other features. While ease-of-use is important for most directors but it’s not the only one. Certain portals, for instance allow directors to vote and record their decisions. This reduces the time spent by the company secretary and makes it easier for the board members to implement changes between meetings.