A board of directors meeting is a great opportunity to discuss the future of the company, make important decisions and create the policies of the company. The success of your meetings depends on how well you conduct your discussions and how strong your board is. Board meetings also permit you to establish key performance indicators (KPIs) and track the progress of your organization towards its goals.

A good agenda for your board will guide your board’s discussions and keeps the board meeting efficient, productive and on target. Directors need to be prepared for each board meeting by reviewing the agenda and board documents distributed prior to the meeting. This is a normal practice and ensures that each director is able to contribute to productive discussions.

The chair must confirm that a quorum is present when the meeting begins. This is usually done by the roll-call method, which will identify the people who are in attendance to legally conduct business.

The board will then hear reports from standing and special committees. The board members are then required to engage in discussion and ask questions about the information presented. The board may have to spend more time with the subject to find the best solution.

It is crucial that directors respect their fellow directors’ opinions and avoid whispering, body language or notes to undermine someone else’s opinions. Directors should also listen attentively and only speak if they are asked to speak.

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