Secure board management is crucial to helping directors take the lead in achieving their organisation’s mission. Embracing a secure board management cloud-based board portal allows companies to centrally store and share sensitive information, without the risks of outdated sharing methods like email. No matter if it’s before an event or in between meetings, directors can access documents with ease and safely on any device, no matter where they are in the world.

With a dedicated board software, a single platform can be utilized by all board members to collaborate on documents for the company as well as conduct meetings. Information can be accessed and found anytime, from any device using a powerful search function. Directors can stay informed regarding board issues on the go.

Board portals can be customized to permit granular control over the permissions of folders and documents and also provide an audit trail that traces every action. Data encryption is a possibility both in transit and in rest. Remote wiping of lost devices is possible. A strong business continuity plan, and an uptime warranty are the best ways to secure them. They should also offer 24/7 support from experienced employees in-house and robust security procedures, including regular penetration testing by third parties, the SOC 2 report and ISO 27001 certification.

Look for a dedicated portal for your board which provides a central platform for all of your board’s activities. Not just meetings but also research and support tasks such as report briefing and deadlines. This allows the entire critical function to be managed in one location, eliminating the need to exchange emails between the board secretary and the report writer and board secretaries, and also the security risk of sending confidential documents via email.